Philippine Coast Guard CG-4 CG-4 Integrated Systems v2.0.0-beta.66 Back

Release notes

What's new

A transparent log of every improvement, new capability, and fix. The platform is v2.0.0-beta.66 — carrying forward the full history of the v1.x series below.

v2.0.0-beta.66 Latest July 13, 2026

Document Routing workspace modernized

Document Routing now carries the clearer, more responsive working experience proven in CG-6 while preserving CG-4's department permissions and operational workflows. Its analytics are more accurate and actionable, and the obsolete document-deadline workflow has been retired.

Workspace

1
  • Improved Document Routing The register, registration flow, and document detail are easier to scan and use across desktop and mobile, with clearer queue context, routing state, attachments, activity, upload feedback, and empty states

Analytics

1
  • Improved Document Routing Department performance now uses selectable date ranges, working-day medians, response and turnaround targets, on-time rates, backlog visibility, sortable drill-downs, and Excel export while respecting each account's document scope

Workflow

1
  • Improved Document Routing The obsolete processing-deadline and target-compliance interface, tracker, and Admin-calendar overlay have been removed; historical values remain preserved and Admin meeting deadlines are unchanged
v2.0.0-beta.66 July 13, 2026

Operational dashboard and reliability polish

The landing dashboard now adapts to each user's assigned systems, with a focused logistics overview for unit officers. Forms across the remaining modules are more resilient to temporary save failures, and account and support surfaces are clearer on both desktop and mobile.

Logistics

1
  • New Dashboard Logistics Officers now get a cross-module operational overview for Fleet Cards, Delivery Advices, and Mobility, with live unit-scoped totals and direct links to work that needs attention

Reliability

1
  • Improved Platform Mobility, Contracts, and Admin forms now keep users in context when a temporary database or file-storage error occurs, while wide unit trees use bounded queries that stay within platform limits

Help Desk

1
  • Improved Tech Support Ticket queues and conversations are easier to scan on phones and desktops, with clearer status badges, empty states, search, attachments, and reply actions

Interface

1
  • Improved Platform Version badges now use the platform's modern sans-serif typography for a cleaner, more consistent app header and release history
v2.0.0-beta.66 July 12, 2026

All seven modules complete

The four remaining modules — Mobility, Document Routing, Contracts (CPMS), and Admin (OAS) — are now complete with their full legacy feature sets, and the platform-wide search and list performance work has landed. Every module of the integrated system now runs on the new platform.

Maintenance

1
  • New Mobility The complete maintenance workspace: schedule, edit, and complete services with the parts-drawdown completion wizard; request, approve, and resubmit repairs; the annual PMS plan editor with budget drawdown; a PMS/repair calendar; vessels registry; monthly inventory reports with review chain; grouped Excel reports; and printable service reports

Documents

1
  • New Document Routing The full routing workflow: scan console for mass acceptance, transfer, messenger dispatch, and batch printing; deadlines board; archive requests with review; In/Out summary reports with Excel export; an analytics dashboard; and printable routing slips

CPMS

1
  • New Contracts Contract attachments, a status dashboard, monitoring reports with Excel export, the contracts calendar, journal DOCX export, and the DF / Memo / RAD document template generators with digital signature support

OAS

1
  • New Admin Activities, meetings, and personnel management with attachments; the day-journal on the office calendar; and the unified calendar now shows document-routing deadlines alongside activities, meetings, and birthdays

All modules

1
  • Improved Platform Faster searches across every register (full-text indexes), instant report dashboards, smoother list loading, and more resilient forms that keep your typed input if a save hiccups

Release

1
  • New Gas Slips Scanning a slip's QR code now jumps straight into the release console, and the release history keeps the full detail of who received fuel, for what purpose, and in what quantities
v2.0.0-beta.66 July 12, 2026

Manage your own account

Every signed-in user can now manage their own account — update their name, rank, position, and mobile number, and change their own password (which signs them out on any other device). Administrators can create ready-to-use accounts and hand the sign-in details straight to a new user; email, PCG unit, and module access stay administrator-controlled.

My Account

1
  • New Account A new Account page — open it from your name in the top bar — where you can edit your personal details (name, rank, position, mobile number) and change your password. Your email, PCG unit, and module access remain managed by your administrator

Users & Access

1
  • New Control Panel Administrators can create a new account from Users & Access: fill in the profile and set (or generate) an initial password, then hand the sign-in details to the new user — who changes the password from their own Account page afterward. Module access is granted on the account's detail page as before
v2.0.0-beta.2 July 11, 2026

v2.0.0 — Fleet Cards module goes live

The first full module lands on the rebuilt platform: Fleet Cards, migrated with its complete history — every card, consumption report, custodian link, and monthly compilation. Unit scoping is now enforced by the server (a Logistics Officer's session can only ever reach their own units' data, not just hide the rest), and outstanding custodian links issued from the old system keep working unchanged.

Inventory

1
  • New Fleet Cards Card inventory rebuilt on the new server-paginated table — search, sort, and status filters; card detail with editing, custodian updates, PAR upload, and lost/damaged incident reporting with circumstances on record

Consumption Reports

1
  • New Fleet Cards Per-unit period board: every card's submission state at a glance with N/A exemptions (reason on record), one-click custodian links, and the review chain (approve/reject with reasons; rejecting reactivates the custodian's link for resubmission). Officer submissions are auto-approved as before

Custodian Links

1
  • New Fleet Cards Public consumption-submission links carry over: links issued from the old system keep working, and new links are stored only as one-way hashes so a database leak can never expose a live submission link. Reopening a used link shows the filed transactions and their review status

Monthly Compilations

1
  • New Fleet Cards The compile-and-certify chain is enforced server-side: uploading a unit's signed monthly PDF requires every report of the period approved (or N/A) — and for districts, every station's own compilation approved first. Station reports are reviewed by their district; district reports by CG-4

Dashboard

1
  • Improved Fleet Cards Compliance matrix (unit × month, approved-only counting with N/A cards excluded from the denominator) plus live queues of consumption reports and monthly compilations awaiting review

Access Control

1
  • Improved Platform Unit scoping is enforced at the server for the whole module — viewing, submitting, reviewing, and file downloads are all checked against the signed-in user's unit subtree, closing a gap where the old system relied on the browser to filter
v2.0.0-beta.66 July 10, 2026

v2.0.0 — Rebuilt platform: shell & secure foundation

CG-4 Integrated Systems has been rebuilt from the ground up on a new, fully-owned cloud foundation — running at the edge, on an encrypted managed SQL database with content-addressed file storage — with server-enforced hierarchical access control and a complete audit trail from day one. This first beta brings the platform shell online. Every improvement from the v1.x series (listed below) carries forward into v2.0.0; the modules light up one by one through the beta, and the beta label is dropped at final rollout.

System-wide

5
  • New Accounts & Sign-in Your existing account and password carry over — sign in as before. New registrations are held behind an approval wall until an administrator grants access, so no account is active with permissions it was never given.
  • New Access Control A redesigned hierarchical role model (viewer → member → authorizer → admin, scoped per module, with organization-wide roles inheriting down) replaces the flat legacy powers. Every action is authorized on the server — never merely hidden in the interface.
  • New Security & Audit Passwords are protected with PBKDF2 (100,000 iterations, per-user salt); sessions use a random 256-bit token stored only as a hash; and every consequential action is written to a permanent, attributable audit log.
  • Improved Infrastructure Rebuilt on certified, encrypted cloud infrastructure with automatic backups and point-in-time recovery — faster from anywhere, with nothing to procure, install, or patch on-premise.
  • New Live updates New deployments are picked up automatically in open tabs — when a newer version goes live, the app updates itself (waiting until you're not mid-entry) so you're never stuck on a stale build.
v1.10.18 July 8, 2026

Document Routing — control-number control, PDF attachments, type filter, and signatory name fix

A batch of Document Routing improvements from support tickets: setting a routing slip (control) number is now limited to Operations and Office Watch, you can attach and view PDFs when receiving a document, the tracking dashboard can be filtered by document type, and a signatory name on a report was corrected.

Document Routing System

4
  • Improved Receive Document Only Operations and Office Watch personnel can now enter or override a routing slip (control) number. For everyone else the control number is still assigned automatically, keeping numbers consistent and controlled.
  • Improved Receive Document You can now attach a PDF (in addition to a photo/scan image) when receiving a document, and PDF attachments open right inside the document view.
  • New Document Tracking The document tracking dashboard now has a "Document Type" filter (Letter, DV, Memo, DF, RAD, and so on) next to the division filter, so you can narrow the list to a single type of document.
  • Fixed Reports Corrected the spelling of a "Prepared by" signatory name on the exported In/Out Summary report.
v1.10.17 July 7, 2026

Fleet Cards — district-level review chain

Stations answer to their district, and the district answers to CG-4. Districts now review and approve their stations' compiled monthly reports right on the Consumption Reports page, the district's consolidated report becomes the month's closing act (it unlocks only after every station report is approved), and the CG-4 admin queues and compliance matrix work at district level — station cards roll up into their district's row.

Logistics Console

2
  • New Consumption Reports Districts can now approve or reject each station's compiled monthly report (PDF) directly from the station's row — expand the station in any month to view the PDF and act on it. Rejected reports go back to the station officer for re-upload, with the reason shown.
  • Improved Consumption Reports The district's consolidated compiled report now waits for its stations: it can only be filed once every card report is approved AND every station's own compiled report has been approved by the district. The page lists exactly which stations are still missing or awaiting review.

Fleet Card Management

1
  • Improved Admin Dashboard & Monthly Compilation Review CG-4 now works at district level: the Unit Compliance Matrix rolls every station's cards up into its district's row (the detail modal shows which station each card belongs to), and the compiled-report review queues only list district-level submissions — station compilations are the district's responsibility and no longer appear.
v1.10.16 July 7, 2026

Fleet Cards — district views grouped by station

Districts and other parent units no longer see every descendant fleet card flattened into one long list. Consumption Reports now shows one summary row per station — compliance, submission progress, and compiled-report status at a glance — expandable to the full card breakdown, and the Inventory page gains a "By Unit" view with per-station counts. Leaf stations see no change.

Logistics Console

2
  • Improved Consumption Reports When your unit has child units, each month now groups cards by station: every station gets a summary row with its submission progress, approved-only compliance percentage (the same formula as the dashboards), pending/rejected counts, and its own compiled monthly report status. Expand a row to see and act on that station's cards — submit, send custodian links, or mark N/A — exactly as before. Your own unit's row starts expanded.
  • Improved Fleet Card Inventory A new "By Unit" layout (default for districts) shows one collapsible panel per station with card counts and combined credit limit, instead of one table with every descendant card. Expand a station to inspect its cards, switch to "All Cards" for the flat table, or just search — search always spans all your units.
v1.10.15 July 7, 2026

Fleet Cards — required receipts & smarter custodian links

Consumption report transactions now require the official receipt (OR) in both the Logistics Console form and the custodian submission link. Custodian links became one-per-card-per-month: generating again returns the same link instead of a competing one, links can be extended without changing the URL, and outstanding links are managed (copy / extend / revoke) right on the Consumption Reports page.

Logistics Console

3
  • Improved Consumption Reports The receipt (OR) is now a required field for every transaction — in the table editor, the add/edit dialog, and the custodian submission form. The server also rejects submissions with missing receipts, so no report can enter the system without its supporting receipts.
  • Improved Custodian Links Generating a custodian link is now idempotent: if an active link already exists for that fleet card and month, the same link is returned (and extended if it would expire sooner than requested) instead of creating a second competing link. Revoking a link now revokes every active link for that card and period, so a revoked link really stops working.
  • New Consumption Reports Outstanding custodian links are now visible directly on the Consumption Reports page: each not-yet-submitted card shows whether a link was sent and when it expires, with one-click Copy, Extend (+7 days, same URL), and Revoke actions. The month header shows how many links are active.

Public Link

1
  • Improved Custodian Submission Opening a link for a period whose report already exists (entered by the officer, submitted through another link, or marked N/A) now immediately shows the report on file instead of letting the custodian fill in the whole form only to be refused at the end. N/A-exempted cards get a clear "No Report Needed" message.
v1.10.14 July 2, 2026

Gas Slips — monthly report submission flow

A monthly compile-and-certify workflow for DA gas slips, mirroring Fleet Cards and Mobility. Logistics officers download an auto-filled Excel report of the month’s issued and consumed gas slips (with official PCG letterhead and signatory blocks), have it signed, and upload the compiled PDF. CG-4 reviews and approves or rejects each unit’s submission.

Logistics Console

1
  • New Gas Slips (DA) New “Monthly Reports” page under the Delivery Advices module. For each month it offers a one-click “Download Report Template (Excel)” — a two-sheet workbook (per-category Summary of issued/consumed/residual liters, and a per-slip Detail sheet) on the official PCG letterhead with Prepared by / Noted by signatory blocks — plus an upload box for the compiled, signed PDF. You can view or delete a submission and see its review status (Submitted, Approved, or Rejected) with any rejection reason.

EFOLMS

1
  • New Gas Slip Reports New “Gas Slip Reports” review screen for CG-4 (in the Delivery Advice System). It lists every unit’s monthly submission (pending first), with year/status/unit filters and search, quick counts of pending/approved/rejected, a link to open the compiled PDF, and one-click Approve or Reject (with a required reason shown back to the unit).
v1.10.13 July 2, 2026

Gas Slips — Capture Consumption (with residual recycling)

The DA gas-slip lifecycle is now complete: after a slip is released and used at the pump, the logistics officer scans the receiving copy and records the consumed quantity, residual, and plate number. Any residual goes straight back to the delivery advice’s balance for re-minting. Printed slips now carry a hand-written Plate No. line instead of the bulk plant.

Logistics Console

2
  • New Gas Slips (DA) New “Capture Consumption” button on the Gas Slips page. Scan the receiving copy of a released slip (or type its control number), then enter the consumed quantity, residual, and plate number as hand-written by the fuel personnel. The slip is marked Consumed, and any residual quantity is automatically returned (“recycled”) to the delivery advice’s remaining balance so it can be minted again. Consumed slips show a blue badge on the list and in the DA usage breakdown, and can no longer be scanned for release.
  • Improved Gas Slips (DA) The printed slip’s Bulk Plant line was replaced with a blank “Plate No.” line for the releaser to fill in by hand at the pump.
v1.10.12 July 2, 2026

Coast Guard Stations · DA gas-slip usage, categories & release fix

Coast Guard Stations are now selectable units across the system. The Delivery Advices module gains a Gas Slip Usage column for DA administrators, DA-minted gas slips now carry the same gas category as the main gas slips system (derived from the DA product), and a permissions gap that blocked logistics officers from releasing DA-minted slips is fixed.

CG-4 Integrated Systems

2
  • New PCG Units Added Coast Guard Stations as selectable units. Users, mobility assets, and fleet cards can now be assigned directly to a station, and district logistics officers automatically see all stations under their responsibility.
  • Improved Logistics Console Sturdier unit-scoping under the hood: mobility pages no longer error for accounts without a recognized unit, and unit hierarchies are protected against configuration mistakes.

EFOLMS

2
  • New Delivery Advices New “Gas Slip Usage” column on the View Delivery Advices table. Gas-slip-enabled DAs show how much of the quantity has been minted into slips (with a progress bar); clicking it opens a breakdown of every slip — control number, quantity, Released / Not Released / Expired status, printed date, and expiry — so you can see exactly how each DA is being consumed.
  • Improved Releases The Releases table now shows the Remarks from the released slips, and “Search by Keyword” gained a date range: results come back newest-first within your chosen dates instead of in arbitrary order. The Released Slips page search was improved the same way.

Logistics Console

3
  • Fixed Gas Slips (DA) Releasing DA-minted gas slips now works — a permissions gap silently blocked every release for logistics officers. Release errors now explain what went wrong instead of a generic message, expired slips are rejected at scan time, and the printed slip shows its real expiration date.
  • Improved Gas Slips (DA) Gas slips minted from a delivery advice now carry the same gas category (GAS / UNLEADED / DIESEL) as the main gas slips system, derived automatically from the DA’s product — never hand-picked. Minting is blocked with a clear message when the DA’s product can’t be mapped to a fuel category, and the category is shown when creating slips, on the Gas Slips list, on printouts, and in the DA usage breakdown.
  • Improved Gas Slips (DA) Scan & Release is simpler: one set of release details for the whole batch — End User (applies to every scanned slip automatically), Purpose, and an optional Plate Number — replacing the per-slip “Apply All” mechanics. Release details are now also saved on each slip. Printed slips additionally show the DA number and the bulk plant.
v1.10.11 July 2, 2026

Mobility Inventory Reports — monthly compile-and-certify workflow

A new monthly inventory reporting workflow for mobility, mirroring Fleet Cards. From the Mobility Console, a logistics officer downloads an auto-filled Excel template of their unit’s current vehicles, has it signed, and uploads the compiled PDF. CG-4 reviews and approves or rejects each unit’s submission.

Logistics Console

1
  • New Inventory Reports New “Inventory Reports” page under the Mobility Console. For each month it offers a one-click “Download Report Template (Excel)” — an auto-filled snapshot of your unit’s current vehicles (plate, CS number, brand, model, classification, engine/chassis, serviceability, LTO status, mileage, location, end user, and more) — plus an upload box for the compiled, signed PDF. You can view or delete a submission and see its review status (Submitted, Approved, or Rejected) with any rejection reason.

Mobility and Disposal System

1
  • New Inventory Reports New “Inventory Reports” review screen for CG-4. It lists every unit’s monthly submission (pending first), with year/status/unit filters and search, quick counts of pending/approved/rejected, a link to open the compiled PDF, and one-click Approve or Reject (with a required reason that is shown back to the unit).
v1.10.10 July 1, 2026

Document Tracking sort · Archive Requests division filter + batch approve · Vehicle Profile delete guard

Search results on the Document Tracking dashboard can now be sorted by any column; the Archive Requests page gets a Filter by Division control and one-click batch approval; and deleting a vehicle profile is now restricted to the mobility admin.

Document Routing System

2
  • Fixed Dashboard On the Document Tracking dashboard, clicking a column header (Routing #, Current Division, Status, Created/Updated) now re-sorts the search results too. A fresh search still shows the most relevant matches (routing-number matches) at the top until you click a header.
  • Improved Archive Requests Added a “Filter by Division” control to the Archive Requests page, and Operations can now select multiple pending requests and approve them all in one action instead of one at a time.

Mobility and Disposal System

1
  • Fixed Vehicle Profile Deleting a whole vehicle profile is now limited to the mobility admin (Mobility Data Agent). Unit encoders reassign a vehicle using Transfer Asset instead of deleting the profile.
v1.10.9 June 25, 2026

Fleet Cards — batch-send custodian links

Logistics Officers can now send fleet card custodian links for a whole month in one step. The Consumption Reports view pre-selects every card still missing a report, lets you deselect any, then generates the links and downloads them as an Excel sheet to hand out.

Logistics Console

1
  • New Fleet Cards New “Send Custodian Links (Excel)” button on each month in Consumption Reports. It lists that month’s cards that still need a report — all pre-selected, with select/deselect-all and a link-expiry setting — then creates a one-time submission link per card and downloads a styled Excel file with each card’s custodian, a clickable link, and its expiry. Cards that can’t get a link (e.g. one was already submitted) stay in the sheet with the reason instead of being dropped.
v1.10.8 June 25, 2026

Fleet Cards bulk tools + CPMS categorized access

Fleet Cards can now be created in bulk from an Excel template and transferred between units in one action. In CPMS, contracts now carry a Goods/Infrastructure category, and an IT Administrator can grant each user the categories they are allowed to view.

Fuel, Oil and Lubricants System

2
  • New Fleet Cards Batch-create fleet cards from a spreadsheet: download the Excel template, fill in the cards, and upload it. A preview shows exactly which rows will be created, validates each row, and skips any card number that already exists so nothing is overwritten.
  • New Fleet Cards Bulk actions on selected cards: tick the cards in the inventory table, then either reassign them all to another PCG Unit with “Transfer to Unit” or remove them with “Delete Selected”.

Contracts and Projects Management System

1
  • New Contracts Contracts now have a Goods/Infrastructure category, shown as a column and set on the contract form. A new Users tab (IT Administrator only) grants each user the categories they may view — users see only contracts in their allowed categories, while CPMS Admins continue to see everything.
v1.10.7 June 25, 2026

Document Tracking — revamped default dashboard

The Document Tracking dashboard opens to a new find-first view: choose a date range, then filter and sort instantly by division, status, and incoming/outgoing — with routing-number and keyword search across all dates. The classic tabbed dashboard is one click away as “Legacy view”.

Document Routing

2
  • New Dashboard New default view: pick a Created or Updated date range, then filter/sort by division, status, and Incoming/Outgoing, plus routing-# (full or last digits) and keyword/semantic search across all dates. Division users see only their own division; Operations/Office see all. Rebuilt to be clean on mobile.
  • Improved Dashboard The previous tabbed dashboard (My Division / Incoming / Outgoing / Handled / All) is preserved and reachable any time via the “Legacy view” button.
v1.10.6 June 25, 2026

Gas slips — create several at once

When minting gas slips from a delivery advice, you can now create several slips in one step instead of one at a time.

Logistics Console

1
  • Improved Gas Slips The Create Slip dialog now takes a “Number of slips” alongside the quantity, so you can mint several slips of the same quantity in a single action. It shows the running total and the resulting balance, and the whole batch draws down the delivery-advice balance atomically (still capped at the remaining balance).
v1.10.5 June 24, 2026

Gas slips — on-demand minting against delivery-advice balances

Gas slips are no longer pre-created in bulk for each delivery advice. A Delivery Advice Agent/Authorizer now marks which delivery advices are eligible, and Logistics Officers mint gas slips on demand against each eligible DA’s remaining balance.

Delivery Advice System

1
  • New Delivery Advices Delivery Advice Agents and Authorizers can now mark a delivery advice as “Eligible for gas slips” using a per-row switch in the DA list. Only delivery advices marked eligible can be turned into gas slips.

Logistics Console

1
  • Improved Gas Slips The Logistics Console now shows only gas-slip-eligible delivery advices, each with a live remaining balance. Instead of pre-splitting a whole DA into slips, officers create slips on demand for any quantity up to the balance — the balance draws down automatically and cannot be over-minted.
v1.10.4 June 24, 2026

Document Routing — sort the dashboard by date or control number

The Document Routing dashboard can now be sorted by received date or by control / routing number, ascending or descending, on every dashboard tab — and it sorts across all matching documents, not just the ones already loaded on screen.

Document Routing System

1
  • Improved Dashboard Added a Sort control above the document list — sort by Received date or by Control # (routing slip number), ascending or descending. It works on every tab (Current, Incoming, Outgoing, Handled, All) and orders the full result set, not only the rows already loaded.
v1.10.3 June 23, 2026

Document Routing — unique sequential control numbers

Routing/control numbers for newly received documents are now assigned sequentially per document type each day, so every document gets a unique number. The previous suffix was random and could occasionally repeat; existing documents keep their current numbers.

Document Routing System

1
  • Improved Receive Document New routing/control numbers are now sequential per document type per day (e.g. MEMO-260623-0001, then -0002, …) and are assigned so that two documents can never receive the same number. The previous random suffix could occasionally collide. Existing documents keep their current numbers.
v1.10.2 June 23, 2026

Document Routing — find documents by routing number, updated journal signatories, archive export access

You can now find a document on the Document Routing dashboard by its routing slip number — type the start of the number or just its last few digits and the match appears instantly, even for archived or older documents. The In/Out Summary (journal) export uses the updated signatory format, and Document Routing personnel can now open and export the Archive Requests list (approving requests stays with Operations).

Document Routing System

3
  • Improved Dashboard You can now find a document by its routing slip number from the dashboard search — type the beginning of the number (e.g. “MEMO-2606…”) or just the last few digits, and matching documents appear instantly, including ones that aren’t on the current page or have been archived. Keyword search still works as before.
  • Improved Reports The In/Out Summary (journal) Excel export now uses the updated signatory block — Prepared by, Checked by, and Noted by.
  • Improved Archive Requests Document Routing personnel can now open the Archive Requests page and use “Export to Excel” to keep a printed copy for filing. Approving archive and unarchive requests remains limited to the Operations division.
v1.10.1 June 16, 2026

Fleet Card monthly compliance % + new PCG unit

The Fleet Cards admin dashboard now shows a monthly compliance percentage per unit, counting only approved consumption reports — so you can answer "how is the unit doing for this month" at a glance. A new PCG unit, OPAMPA, was also added to the unit list.

Fleet Cards System

2
  • Improved Compliance Dashboards The monthly compliance matrix — on both the admin Fleet Cards dashboard and the Logistics Console fleet-cards dashboard — now shows a compliance percentage for each unit each month alongside the count (e.g. 19/19 · 100%). Compliance counts only reports that have been approved — a report that is submitted but still pending or rejected does not yet count — and cards that are exempted for the month are excluded from the total.
  • Improved Admin Dashboard The "Fleet Card Distribution by Unit" org chart now follows the official PCG order: the command structure (CPCG, DCO, DCA, CCGS) leads at the top, then units are grouped into their commands (Central Staff, Functional Support Commands, PCG Districts, …), with each mother unit’s sub-units branching out beneath it as a connected org-tree. Previously the most senior units could end up scattered toward the bottom; the chart now reads top-down in command order while keeping the familiar connected boxes and rolled-up totals.

General

1
  • New PCG Units Added the PCG unit OPAMPA (Office of the Presidential Adviser on Military and Police Affairs) to the unit list, so it can be selected wherever a PCG unit is chosen.
v1.10.0 June 12, 2026

New — Motorpool Console, the PMS 2026 Program & the Maintenance Workspace

A new Motorpool Console for the new Motorpool Officer role, managing the preventive maintenance of all PCG mobility assets end to end — built around a new per-vehicle Maintenance Workspace shared by the Mobility System, the Motorpool Console, and the Logistics Console. Each vehicle carries its annual PMS work-item plan from the official PMS 2026 program (₱14.2M fleet-wide), editable in-system; scheduling, completing, approving, and planning are guided flows with inline validation; completions draw down the plan and produce printable reports. The main navigation now groups the consoles in a "Consoles" dropdown.

Mobility and Disposal System

6
  • New Motorpool Console A new console at /motorpoolConsole, accessible only to users with the new Motorpool Officer role (assignable from the Control Panel). It opens on an Operations hub — fleet health at a glance (serviceable, for repair, overdue, due in 14 days, requests awaiting approval, and the year’s PMS budget) with an actionable work queue: approve or reject repair requests and record completions right from the queue, no navigating required. The Fleet page lists every vehicle by maintenance status (next due, overdue, plan budget consumed, last service) with quick filters, search, and Excel export; the PMS calendar covers the whole fleet (and now opens as a list on phones). The consoles are reachable from the new "Consoles" dropdown in the home navigation.
  • New Maintenance Workspace Every vehicle gets one Maintenance Workspace (one "Maintenance" button from the vehicle profile in every console): a header that answers the important questions at a glance (serviceability, next service due, overdue count, requests awaiting approval, and the year’s PMS budget vs consumed) and a single Service Timeline merging PMS and repairs into Needs Approval / Overdue / Upcoming / History sections with filters and expandable details.
  • New Scheduling & Completion Scheduling is a guided dialog: pick Preventive Maintenance (work items selected from the vehicle’s annual plan, with remaining quantities shown) or Repair (free text). Double-booking a date is blocked inline with a link to the existing entry. Recording a completion is a 3-step wizard — work & remarks, parts consumed from the plan (with remaining-allocation guardrails, snapshotted on the service record), then the signed document & review — and follow-up recommendations can be turned into a repair in one click.
  • New Annual PMS Plans Every mobility asset can carry an annual PMS plan — the budgeted work items for the year (particular, unit, quantity, unit cost) from the PMS 2026 program. The plan is a tab inside the workspace with per-row editing, live consumed/remaining per item, budget totals, year chips, copy-from-previous-year, and guardrails when lowering an allocation below what has already been consumed. Seeded plans show their spreadsheet source for traceability.
  • New Logistics Console Logistics uses the same workspace: full read-only visibility of each vehicle’s maintenance, with the repair-request lifecycle built in — the OR/CR + GSIS insurance requirement shown as an inline checklist with uploaders, requests submitted from a single dialog for admin/motorpool approval, withdraw while pending, and revise-and-resubmit (with the rejection reason shown) after a rejection. The logistics PMS calendar links into the workspace too.
  • New Completion Report Every completed PMS service has a printable PMS Completion Report — vehicle details, works performed, parts consumed with costs, recommended follow-up works, mechanic remarks, and signatories — available from the Motorpool Console.
v1.9.8 June 11, 2026

Fleet Cards Admin — Distribution by Unit (Org Chart)

The Fleet Cards admin dashboard gains a "Fleet Card Distribution by Unit" org chart at the bottom of the page: PCG units drawn as connected boxes, each showing its fleet cards, active count, total credit limit, and lost/damaged. Mother units roll up the totals of all their child units (drawn beneath them) so you can see a command’s full footprint at a glance, and every unit is shown — including those with no cards.

Fleet Cards System

1
  • New Admin Dashboard A new "Fleet Card Distribution by Unit" panel at the bottom of the dashboard shows the PCG org hierarchy as a visual org chart — mother units drawn as connected boxes with their child units beneath them, each box showing total cards, active, total credit limit, and lost/damaged (rolled up for mother units, with the unit’s own direct cards noted). Every unit is shown, including those with no fleet cards (dimmed), with a "Hide units with no cards" toggle; standalone units sit in a compact grid.
v1.9.7 June 10, 2026

Fix — Uploaded Files No Longer Lost When a Report Is Deleted

Fixed a storage bug where deleting one monthly compiled report could remove a PDF that other reports were sharing, making previously-uploaded files unviewable (a "Permission denied" / 403 when opened). File deletes are now reference-counted so a shared file is only removed once nothing points to it, and re-uploading a file now automatically restores it if it had gone missing. Affected reports just need to be re-uploaded.

Fleet Cards System

1
  • Fixed Consumption Reports Deleting a monthly compiled report no longer hard-deletes the underlying PDF when other reports reference the same file. Uploads now record a file reference so deletions are reference-counted, and re-uploading the same file automatically repairs any report whose file had gone missing. The reports affected by the earlier issue have been cleared and can be re-uploaded.

Document Routing System

1
  • Fixed Documents Deleting a routing document now releases its scanned image through the same reference-counted path instead of removing the stored file outright — so a document that happens to share an identical image with another is no longer affected.
v1.9.6 June 10, 2026

Gas Slips — Turbo Diesel Variant

Diesel gas slips — and direct-refuel vehicles — can now be marked as Turbo Diesel, a premium diesel variant. Tick the new "Turbo Diesel" box when creating slips (on the Diesel row) or when registering a direct-refuel vehicle, and they read "Turbo Diesel" on the printed slip, at the counter, and everywhere a slip’s fuel category is shown. It still counts as diesel for allocations, releases, reports, and control numbers — only the label changes.

Gas Slips System

3
  • New Slip Creation When creating gas slips, the Diesel row now has a "Turbo Diesel" checkbox. Ticking it flags every diesel slip in that batch as Turbo Diesel — a premium variant of diesel. Flagged slips display "Turbo Diesel" on the printed slip, the QR scan / verification page, the approval and floating-slip lists, the counter, and the dashboard. It remains a diesel slip everywhere it counts (DA allocations, releases, reports, and the D-prefixed control number), so totals and budgets are unaffected.
  • New Direct Refuels The direct-refuel vehicle form now has a "Turbo Diesel" checkbox, shown when Diesel is selected. Flagged vehicles read "Turbo Diesel" in the vehicle list and the Excel export, and the flag follows the vehicle through the counter: the refuel transaction, the gas slip generated when the refuel is finalized, and the transaction history all display Turbo Diesel.
  • Improved Counter The gas slips counter now labels Turbo Diesel correctly across both slip and refuel transactions — a slip transaction shows Turbo Diesel when every scanned slip is turbo, and finalized history reflects the variant. It remains a diesel transaction for accounting, residuals, and reports.
v1.9.5 June 10, 2026

Consumption Reports — Authority & Purpose Now Required

Tightened consumption-report submission on both paths — the custodian link and the logistics console. A report can no longer be submitted while any transaction is missing its Authority or Purpose; both are now required on every entry.

Fleet Cards System

1
  • Improved Consumption Reports Every transaction in a consumption report must now have an Authority and a Purpose. The custodian submission link blocks adding a transaction — and submitting the report — until both are filled, and the logistics console enforces the same on its add form and Excel-style table, including reports re-opened from an earlier submission. Both fields are now marked required in the forms.
v1.9.4 June 10, 2026

Fix — Credit-Limit Override Now Applied to Reports & Downloads

Fixed the per-report credit-limit override not carrying through to the downloadable monthly report template or the admin consumption-report review. Both now use the overridden allocation, so the printed and reviewed figures match what the override was approved with.

Fleet Cards System

1
  • Fixed Consumption Reports When a consumption report uses a per-period credit-limit override, the downloaded Excel (Summarized Fleet Card Report) now shows the overridden Monthly Allocation, Balance, and column totals instead of the card’s base limit, and the admin single-report review screen computes the remaining balance from the override as well. Reports without an override are unchanged, and the in-app logistics-console review already reflected the override.
v1.9.3 June 10, 2026

Fix — Inactive Fleet Cards Kept Their Past Consumption Reports

Fixed an issue in Consumption Reports where setting a fleet card to Lost, Damaged, Inactive, or Terminated removed its already-submitted reports from past, completed months. A card’s historical submissions now stay visible and counted; only currently-active cards are still listed as not-yet-submitted for a period.

Fleet Cards System

1
  • Fixed Consumption Reports Previously, when a fleet card was set to Lost, Damaged, Inactive, or Terminated, its consumption reports disappeared from every month — including past months it had already submitted for — which also lowered the month’s progress count and dropped that card from the downloadable workbook. Now a card’s historical reports remain visible and counted after its status changes; only currently-active cards are flagged as missing for a period, since a lost or inactive card cannot be asked for a back-report.
v1.9.2 June 10, 2026

Fleet Card Monthly Templates — One Workbook, with Authority & Purpose

The monthly fleet-card report templates are now a single Excel download. One button produces one workbook containing every required template, and a new Detailed Consumption Report sheet finally puts the Authority and Purpose of each transaction on the printable templates — previously that information was captured in the system but missing from the downloads.

Fleet Cards System

2
  • New Consumption Reports The downloaded workbook now includes a Detailed Fleet Card Consumption Report sheet listing every transaction of every card for the month — date, Authority, Purpose, invoice number, product, quantity, and amount — with per-card subtotals and a grand total. This addresses the report that authority/purpose were missing from the templates.
  • Improved Consumption Reports The "Monthly Consumption Certification" (Excel) and "Current Fleet Card Inventory Certification" (Word) buttons have been replaced by a single "Download Report Templates (Excel)" button. It produces one workbook with all templates as sheets — the Summarized Fleet Card Report, the new Detailed Consumption Report, and the Fleet Card Inventory certification (now in Excel, with PAR No. and Authority Directives left blank for manual fill-in before signing).
v1.9.1 June 10, 2026

Fleet-Card Loss Reporting, FOL Forecast & LDDAP File Uploads

Three policy-driven additions. Fleet cards can now be reported Lost or Damaged directly in the system, with the who/when and circumstances recorded — lost cards are color-coded, filterable, and dropped from active counts. The FOL Delivery Advice dashboard gains a Consumption Projection that forecasts the coming months from past spending and flags when the remaining contract budget is on track to run out. And Disbursement Vouchers can now carry the actual paid LDDAP package as an uploaded file, alongside the existing LDDAP reference number.

Fleet Cards System

1
  • New Inventory A fleet card can now be reported Lost or Damaged from the card form. Choosing one of these statuses (or using the new "Report Lost/Damaged" button) opens a short report where you note the circumstances; the system records who filed it and when. Lost and Damaged cards are shown with a distinct colored badge, can be filtered by status in the inventory list, and are automatically excluded from "Active" card counts.

Fuel, Oil and Lubricants System

2
  • New Delivery Advice — Dashboard The FOL dashboard now includes a Consumption Projection chart that estimates the next 3, 6, or 12 months of consumption from recent actuals (a trailing run-rate). It shows the projected monthly spend and the remaining contract budget, and warns of the month the budget is on track to be exhausted. The figures are clearly labeled as an estimate, not a commitment.
  • New Delivery Advice — Vouchers Disbursement Vouchers can now have the paid LDDAP package uploaded and stored as a file, in addition to the existing LDDAP reference number. The file can be attached after the voucher is paid, viewed or downloaded from the voucher, and a new "LDDAP File" column in the voucher list links straight to it. The LDDAP reference number and the Find-by-LDDAP search work exactly as before.
v1.9.0 June 5, 2026

Vessels — Live AIS Map Overhaul

The Vessels page has been rebuilt around a live MarineTraffic map. Vessels that broadcast AIS (those with a registered MMSI) are now tracked in real time — click a ship in the fleet list to follow it on the map. A new searchable fleet directory lets you filter by hull number or ship name, switch between compact and detailed views, and add or edit vessels in place, and the page now adapts to phones and tablets. Vessels also store their MMSI and official ship name. Separately, the vessel template Upload was fixed so it merges your changes instead of replacing records — it can no longer wipe ship names or MMSIs.

Vessels System

5
  • New Live Map The Vessels page now shows a live MarineTraffic map. Vessels with a registered nine-digit MMSI are tracked in real time, and selecting a ship in the fleet list zooms the map to its current AIS position. Vessels without an MMSI fall back to their last recorded coordinates with a note that the position is estimated.
  • New Fleet Directory A fleet directory beside the map lets you search vessels by hull number or ship name and switch between a compact list and detailed cards (your choice is remembered). On a computer the panel can be resized; on phones and tablets a Map / Fleet toggle gives each its own full screen. Vessels can be added and edited directly from the directory.
  • New Vessel Records Vessel records now hold a nine-digit MMSI and the official ship name alongside the hull number (for example, hull MRRV-9702 shows as BRP MELCHORA AQUINO). The MMSI is what enables live tracking on the map.
  • Improved Layout The full vessel table now appears below the Status Recap on the same page, and the whole Vessels page is responsive on phones and tablets.
  • Fixed Template Import Uploading a vessel template no longer erases data. It now updates each existing vessel in place and only changes the columns included in your file, so ship names, MMSI and other details are preserved instead of being overwritten. The downloadable template also now includes a Ship Name column.
v1.8.4 June 2, 2026

Mobility Dashboard Asset Count Fix

Fixes the Mobility Assets Dashboard totals not adding up. Vehicles added through the "Create New Asset" page and the Logistics Console saved their Serviceability status in a different text format than the dashboard recognized, so they were included in "Total Assets" but left out of the Serviceable / For Repair / For Disposal breakdown — making the numbers not tally. Every page now uses one consistent set of Serviceability values, so the counts reconcile, and the "All Unserviceable" list and status colors display correctly again.

Mobility System

2
  • Fixed Dashboard The status breakdown on the Mobility Assets Dashboard (Serviceable / For Repair / For Disposal) now adds up to the Total Assets count. Vehicles added through the asset forms previously stored their Serviceability in a different format (e.g. "SERVICEABLE" instead of "Serviceable"), so they were counted in the total but matched none of the status cards, leaving a gap between the total and the breakdown.
  • Fixed Inventory The "Add Vehicle" forms on both the main Mobility page and the Logistics Console now save Serviceability using the same standard values as the rest of the system. The "All Unserviceable" filter and the serviceability status colors in the vehicle list display correctly again as a result.
v1.8.3 June 2, 2026

Mobility Asset Save & Duplicate Vehicle Fixes

Two fixes to Mobility asset editing. Assets belonging to units with a blank Area (such as Flag Office, Central Staff and Tenant units) can now be saved again — the Area is filled in automatically from the unit instead of blocking the save. Creating or editing a vehicle now also checks for duplicates, so the same Plate, CS, Chassis or Engine Number can no longer be entered twice.

Mobility System

2
  • Fixed Asset Profile Assets whose unit had a blank Area — common for legacy/imported Flag Office, Central Staff and Tenant unit vehicles — could not be saved at all, because the required-field check rejected the empty Area even though it is read-only when editing. The Area is now filled in automatically from the selected PCG unit (and saved back so old blanks self-heal), so any edit to these assets goes through (ticket #hHq55NB7).
  • Fixed Asset Profile Creating or editing a vehicle now checks for duplicates across Plate Number, CS Number, Chassis Number and Engine Number, and blocks the save with a message naming the conflicting field and the existing vehicle. Previously the "Create New Asset" page had no uniqueness check at all, which was the main source of duplicate vehicle records.
v1.8.2 June 2, 2026

Fleet Card Custodian Link Fixes & Vehicle Photo Viewer

Several fixes to the Fleet Card custodian submission links: they no longer fail with a "Link Unavailable" error when many custodians open them at the same time, the Authority and Purpose fields are now separate (matching the Logistics Officer's panel), and reopening an already-submitted link now shows a friendly confirmation with the submitted transactions and their review status instead of an error. Vehicle profile photos can also now be opened full-screen with zoom and pan.

Fleet Cards

3
  • Fixed Custodian Submission Fixed the intermittent "Link Unavailable (internal)" error custodians saw when opening their submission link during busy periods (e.g. month-end). The link now handles many more custodians opening it at the same time without dropping requests (ticket #yr73i9eM).
  • Fixed Custodian Submission The submission link now has separate "Authority" and "Purpose" fields, matching the Logistics Officer's control panel. Previously the two were merged into a single box, so the Authority was left blank on reports submitted through the generated link (ticket #QMomjVP5).
  • Improved Custodian Submission Reopening a link that has already been used now shows a friendly "Report Already Submitted" confirmation — including the full list of submitted transactions and the current review status (Pending, Approved, or Rejected) — so custodians can verify what they sent, instead of seeing an error page.

Mobility System

1
  • Improved Asset Profile The vehicle profile photo can now be clicked to open a full-screen viewer with zoom in/out, drag-to-pan, and double-click to fit — making it easy to inspect the photo in detail (ticket #bClOZKZo).
v1.8.1 May 20, 2026

Hierarchical Fleet Card Inventory & LTO Auto-Status

Fleet Cards has a new Organizational Inventory export designed to show fleet card holdings clearly across the org — every mother unit and its sub-units laid out in a single hierarchical view, so you can see at a glance how many cards (and how much credit) a command owns on its own versus rolled up across everything under it. Mobility asset profiles also now flip the LTO Registration Status to REGISTERED or UNREGISTERED on their own once both the Registration Date and Expiry are entered.

Fleet Cards

1
  • New Reports New "Organizational Inventory" export under Fleet Cards › Reports — purpose-built to show fleet card holdings of mother units and their sub-units in a single hierarchical view. The first sheet is an org chart of every PCG unit, indented and tree-drawn so the mother → sub-unit relationship is obvious; for each row you see the unit's Category, its Own Cards and Own Credit Limit, and the rolled-up totals incl. sub-units. Each unit that actually holds cards also gets its own detail sheet listing those cards.

Mobility System

1
  • New Asset Profile LTO Registration Status is now auto-derived from the Registration Date and Expiry — once both dates are entered, the status flips to REGISTERED if the expiry is still in the future, or UNREGISTERED if it has passed. The status field is disabled while auto-derivation is active and re-enables if either date is cleared (ticket #ZhTSucGS)
v1.8.0 May 20, 2026

Unified PCG Unit Picker & 2026 Designation Refresh

Every form that asks for a PCG Unit now uses one typeable picker — start typing a code or part of a unit name and the matching unit appears with its classification. The PCG Unit list itself has also been refreshed to match the latest PCG designation, including renamed and newly-added units.

System-wide

6
  • New PCG Units New unified PCG Unit picker replaces the various dropdowns and autocompletes across registration, mobility (new asset + transfer), fleet cards inventory, contracts, delivery advices, and other forms — type any portion of a code or unit name and the picker suggests matches
  • New PCG Units Hyphen-tolerant matching — typing "cg12" finds CG-12, "cgdncrcl" finds CGDNCR-CL; typing "command center" finds PCGCC by its title
  • New PCG Units A resolution chip below the picker confirms what will be saved (e.g. "Resolves to: CG-12 — Deputy Chief…"), and warns when typed text doesn't match a known unit
  • Improved PCG Units Keyboard navigation in the picker — Arrow Up/Down to move through suggestions, Enter to select, Esc to dismiss
  • Improved PCG Units PCG Unit list updated to match the latest official PCG designation — includes renamed units (e.g. CGMED → CGMS, COMCEN → PCGCC, MOTORPOOL → CGMOTORPOOL, NCWC → NMC) and adds new sub-units under MARSLEC, MEPCOM, MSSC, CGFLEET, CGHRMC, and CGETDC
  • New PCG Units Added new districts (CGDKIG — Kalayaan Island Group) and hyphenated CGDNCR-CL; full hierarchical Mother/Sub-unit relationships now reflected in the org chart

Mobility System

1
  • Improved Asset Profile Transfer Asset dialog's PCG Unit field is now typeable — no more scrolling through a 100+ entry dropdown
v1.7.12 May 16, 2026

Logistics Console UI Polish

Refreshed the Logistics Console theme and aligned the Mobility and Delivery Advices module homepages with the Fleet Cards layout — clearer headings, better contrast, and a consistent card treatment across modules.

System-wide

1
  • Improved Theme Tuned the dark theme palette (primary, secondary, base layers) to improve text contrast and component visibility across pages

Logistics Console

1
  • Improved Homepage Mobility and Delivery Advices module homepages now match the Fleet Cards layout — added the module logo header, normalized heading/body text colors, and unified the shortcut card style with icon containers and hover state
v1.7.11 May 12, 2026

Auto-Reactivate Links on Rejection

Rejecting a consumption report now automatically reactivates the custodian's original submission link, mirroring the existing behavior on delete. The custodian can resubmit using the same link without an LO having to manually issue a new one.

Fleet Cards System

1
  • Improved Consumption Reports When a Logistics Officer rejects a consumption report, the custodian's original submission link is automatically reactivated so they can resubmit using the same link — no need to wait for a new one to be issued
v1.7.10 May 12, 2026

Custodian Link Recovery & File Safety

Custodian submission links now reactivate after a report is deleted, and Logistics Officers can issue a fresh link after rejecting a report so the custodian can correct and resubmit. Also addresses an edge case where replacing an attached file before saving could destroy the previous version.

Fleet Cards System

1
  • Fixed Consumption Reports Custodian submission links automatically reactivate when an LO deletes the corresponding consumption report, so the custodian can resubmit using the same link instead of needing a new one

Logistics Console

1
  • New Consumption Reports Added a "Send New Link" button on the rejected consumption report review page so an LO can issue a fresh custodian link directly (useful when the original has expired or a new recipient is needed)

General

1
  • Fixed File Uploads Replacing an attached file (receipt, document, etc.) no longer deletes the previous version before the surrounding record is saved — protects against data loss when the user backs out of an edit
v1.7.9 May 11, 2026

Performance & Caching Efficiencies

Introduces system-wide performance and caching efficiencies to improve load times and reduce unnecessary network requests.

System-wide

1
  • Improved System Performance Implemented various performance improvements and caching efficiencies across the application
v1.7.8 May 11, 2026

Hotfix — File Upload Issues Resolved

A hotfix addressing several issues with file uploads encountered after the previous release.

General

1
  • Fixed File Uploads Resolved issues with file uploads that prevented some attachments from being saved correctly
v1.7.7 May 10, 2026

Fleet Cards PAR Compliance Indicator

Both the Fleet Cards Admin Dashboard and the Logistics Console Fleet Cards Dashboard now show a stat card indicating how many fleet cards do not yet have a Property Acknowledgement Receipt (PAR) uploaded.

Fleet Cards System

1
  • New Dashboard Admin and Logistics Console Fleet Cards dashboards now display a "No PAR Uploaded" stat card showing the count of fleet cards missing an uploaded Property Acknowledgement Receipt (PAR)
v1.7.6 May 9, 2026

Fleet Cards Performance & Real-Time Updates

Fleet Cards pages in the Logistics Console now load significantly faster and update in real-time. The submission matrix and the fleet cards inventory list reflect changes from custodians and other officers without needing a page refresh.

Logistics Console

3
  • Improved Consumption Reports Fleet Cards dashboard and consumption reports pages load significantly faster due to optimized data fetching and rendering strategies, improving the experience for officers with large fleets and extensive report histories
  • Improved Consumption Reports Submission matrix on the Fleet Cards dashboard now updates in real-time — when a custodian submits via the custodian link, the matrix reflects the new submission without a page refresh
  • Improved Inventory Fleet Cards inventory list now updates in real-time — newly issued or closed cards appear automatically without a refresh, matching the behavior of the Mobility inventory page
v1.7.5 May 9, 2026

UI Improvements - Custodian Display Fix & N/A Report Visibility

Consumption report views now always show the fleet card's assigned custodian as the authoritative custodian field, with a separate subtle indicator for the name of the person who submitted via custodian link. N/A (exempted) reports in monthly compilation views are now visually distinguished with a dimmed row, an N/A badge, and the exemption reason displayed inline.

Logistics Console

2
  • Fixed Consumption Reports Custodian field in consumption report review now always shows the fleet card's assigned custodian — previously it was overwritten by the submitter's self-reported name when submitted via custodian link
  • Improved Consumption Reports When a report is submitted via custodian link, the submitter's name is shown as a separate subtle "Submitted by" line below the info cards, not mixed into the Custodian field

Fleet Cards System

2
  • Improved Monthly Reports N/A (exempted) consumption reports in monthly compilation views are now visually dimmed with an N/A badge — previously they appeared identical to active reports with zero values
  • Improved Monthly Reports Exemption reason is displayed inline below the fleet card name for N/A reports, and also available as a tooltip on the N/A badge
v1.7.4 May 8, 2026

Fleet Cards Table-Edit Mode for Bulk Activity Entry

Logistics officers entering 50+ transactions in a single consumption report can now enable a spreadsheet-style "Table edit mode" that replaces the per-activity modal with inline-editable rows. Empty rows auto-extend as you type, validation runs only on submit, and per-row receipt upload uses a compact paperclip control. The Report Period banner has also been tightened into a single row when locked.

Logistics Console

5
  • New Consumption Reports Excel-like "Table edit mode" toggle on the consumption report form — edit Date, Authority, Purpose, Invoice, Product, Qty, and Amount inline across rows instead of opening a modal per activity. Designed for reports with many transactions.
  • New Consumption Reports Auto-extending empty row in table-edit mode — typing in any field of the trailing blank row appends a new blank row beneath it, no "Add" click required.
  • New Consumption Reports Compact per-row receipt upload — a paperclip icon per row opens the file picker; once uploaded, the row shows a green checkmark with view and replace controls.
  • Improved Consumption Reports Validation in table-edit mode runs only on submit — fully blank trailing rows are silently stripped, and any row where the user touched a field but left required cells empty is flagged with red borders plus a banner naming how many rows need attention.
  • Improved Consumption Reports Table-edit toggle preference persists per-user via localStorage and is hidden on screens narrower than 768px so custodians on mobile keep the existing modal-based flow.
v1.7.3 May 8, 2026

Mobility Asset Transfer Flow & Fleet Cards Period Locking

Mobility assets now have a dedicated Transfer flow with mandatory justification and a full actor audit trail, replacing the previous "edit-and-save" mechanic. PCG Unit, Area, and Location are locked behind this flow on existing assets. Fleet Cards consumption report form now locks the reporting period when launched from a specific month/year context, preventing accidental misfiling.

Mobility System

4
  • New Asset Profile Dedicated "Transfer Asset" button replaces direct editing of PCG Unit, Area, and Location — admin-only, opens a confirmation modal that captures the new assignment plus a required justification
  • New Asset Profile Transfer history records the full actor (id, name, rank, position, unit) and the reason for each transfer — visible in the Location History timeline on the asset page
  • Improved Asset Profile Location History timeline now pins the current assignment at the top, followed by prior transfers with date, actor, and justification
  • Fixed Asset Profile Saving the asset form no longer silently mutates PCG Unit, Area, or Location — assignment changes now go exclusively through the audited Transfer flow

Logistics Console

2
  • Improved Inventory Asset edit page has a reactive access guard — if an asset is transferred to a unit outside the officer's responsibility, the page redirects back to the inventory with a notice (handles both deep links and live mid-session transfers)
  • New Consumption Reports Reporting period locks to the month/year selected on the inventory page — selectors are replaced with a read-only display plus a "Go back" link, preventing accidental misfiling into the wrong period

Fleet Cards System

1
  • Improved Monthly Reports Fixed accessibility issue with nested interactive elements in the monthly reports list — row toggles now use proper ARIA role and keyboard handling
v1.7.2 May 8, 2026

Mobility Asset Compliance Matrix

A new Asset Compliance Matrix has been added to both the Mobility System admin dashboard and the Logistics Console mobility dashboard. The matrix gives a unit-by-unit overview of compliance across seven key document and data requirements for each asset.

Mobility System

3
  • New Dashboard Added Asset Compliance Matrix — shows per-unit compliance counts across OR/CR, PAR, GSIS Insurance, Sales Invoice, LTO Registration, Vehicle Photo, and Asset IDs
  • New Dashboard LTO Registration compliance distinguishes between missing and expired — expired assets are counted separately and highlighted in yellow
  • New Dashboard Clicking any matrix cell opens a detail panel listing all assets in that unit for that compliance column, sorted by worst status first, each linked to the asset page

Logistics Console

1
  • New Dashboard Asset Compliance Matrix added to the Mobility dashboard — scoped to units under the logged-in officer's responsibility
v1.7.1 May 8, 2026

Fleet Cards Credit Limit Override for Historical Reports

Logistics officers can now override the credit limit on a per-report basis when entering consumption data for a prior period where the card had a different limit. The override requires a mandatory reason for audit purposes and is displayed prominently on the review page.

Logistics Console

4
  • New Consumption Reports Logistics officers can override the credit limit for a specific report period — useful when entering historical data where the card limit was different from the current one
  • New Consumption Reports Override credit limit requires a mandatory justification (e.g. "Card limit was ₱30,000 in January 2025") for full audit trail
  • Improved Consumption Reports Balance calculations (summary strip and running balance column) now use the effective limit — override if set, otherwise the card's current limit
  • Improved Consumption Reports Review page shows a prominent warning notice when a report has an overridden credit limit, displaying both the overridden and current values alongside the reason
v1.7.0 May 8, 2026

Fleet Cards N/A Exemptions, Authority Field & Monthly Report Enhancements

Major Fleet Cards update: logistics officers can now mark cards as N/A for a given month, exempting them from submission counts with a recorded reason. Adds an Authority field to all consumption activities, fixes document export errors across five templates, and introduces delete and export capabilities for compiled monthly reports.

Logistics Console

3
  • New Consumption Reports Mark individual fleet cards as N/A for a month — exempt them from the submission count with a mandatory reason, and revoke the exemption at any time
  • New Consumption Reports Export Inventory Certification Template for submitted consumption reports
  • New Monthly Reports Delete compiled monthly reports directly from the consumption reports page

Fleet Cards System

4
  • New Activities Added Authority field to consumption activities — records the mission order or directive authorizing each transaction
  • Improved Dashboard Submission matrix and compliance matrix now correctly exclude N/A-exempted cards from totals and progress counts
  • Improved Consumption Reports N/A-exempted cards are visually distinguished with a neutral badge in all review and detail views
  • Improved Monthly Reports Monthly compilation section correctly unlocks when all non-exempted reports are approved

System-wide

1
  • Fixed Document Generation Resolved export failures for Inventory Certification, RAD, Memorandum, Disbursement Form, and Contract Journal templates caused by a file-saver module import error
v1.6.5 May 7, 2026

PMS Calendar List View & Logistics Console Integration

Adds a List view toggle to the PMS / Repair Calendar and makes the calendar available inside the Logistics Console for system-wide visibility across all mobility assets.

Mobility System

2
  • New PMS Calendar Added List view mode — events grouped by date with PCG unit, vehicle type, plate number, and remarks at a glance
  • Improved PMS Calendar Calendar / List toggle in the header toolbar; filter pills (All / PMS / Repair) apply in both views

Logistics Console

2
  • New PMS Calendar PMS Calendar is now accessible from the Logistics Console, showing all asset schedules across every unit (read-only)
  • Improved Homepage Added PMS Calendar shortcut card to the Mobility section of the Logistics Console homepage
v1.6.4 May 7, 2026

Monthly Reports Review & Support Ticket Attachments

Introduces monthly report review and view pages with approval actions, alongside image upload functionality for support ticket replies.

Tech Support

1
  • New Ticketing Added image upload functionality to support ticket replies

Fleet Cards System

3
  • New Monthly Reports Added delete functionality for unapproved consumption reports and their associated attachments
  • New Monthly Reports Added monthly report review and view pages with actions for approval and rejection
  • Improved Monthly Reports Updated information text for report approvals and changed button label from "Review" to "View"
v1.6.3 May 7, 2026

Tech Support Hub & Delivery Advices Enhancements

Introduces the Tech Support Hub — a centralized place to report and track issues across every system — alongside a batch of Delivery Advices and Invoices improvements.

Tech Support

4
  • New Submission New centralized hub for reporting issues and concerns across any system or module
  • New Submission Attach multiple screenshots, PDFs, and documents to each ticket for richer context
  • New Visibility Role-based ticket visibility — only see tickets submitted by users whose roles are within your own
  • New Lifecycle Status tracking through Open, In Progress, Resolved, and Closed, with threaded replies from system administrators

System-wide

1
  • New Navigation Tech Support link added to the main navigation and the Logistics Console for any user with at least one assigned role

Fuel, Oil and Lubricants System

8
  • New Vouchers Added the ability to browse and select from up to 50 unvouchered invoices when creating or editing a voucher
  • New Batch Invoice Entry Added a Category column
  • Improved Batch Invoice Entry Improved readability with slightly larger font sizes and input boxes
  • Improved Batch Invoice Entry Product names fetched from DA are now fully editable in case of missing or incorrect data
  • Improved DA Certification Added ability to manually select specific invoices to include when generating certification links
  • Improved DA Certification PCG Unit is now fully editable prior to generating a link
  • Fixed Vouchers Resolved an issue where the invoice delete button did not correctly update the UI list
  • Fixed DA Certification Removed unnecessary borders from the End-User section in the generated FOL Utilization Excel Report
v1.6.2 May 6, 2026

Fleet Cards Reporting & Logistics Console Enhancements

Major rollout focused on the Fleet Cards System — expanded reporting and review tools, smarter inventory management, and cross-system polish for PCG unit handling and authentication.

Fleet Cards System

13
  • New Dashboard Compliance matrix now opens a detail modal showing in-depth submission data
  • New Dashboard Dedicated pending consumption reports page accessible directly from the dashboard
  • New Consumption Reports Edit activities within submitted consumption reports
  • New Consumption Reports New review page for evaluating submitted reports prior to approval
  • New Reports Export monthly fleet card consumption reports to Excel and PDF formats
  • New Inventory Update vehicle custodian details directly from the card detail page
  • New Inventory Status filter added to easily sort cards by active or inactive
  • New Inventory "Replace All" import option for bulk fleet card data refresh
  • Improved Consumption Reports Refined alerts and feedback messaging on report submission
  • Improved Consumption Reports Stricter validation ensures only active cards can be processed
  • Improved Consumption Reports Month and year selector added to the consumption submission flow
  • Improved Consumption Reports Additional contextual fields displayed when viewing submitted reports
  • Improved Inventory Fleet cards import flow enhanced with stronger validation and clearer prompts

Logistics Console

1
  • New Login Logistics officers are now automatically redirected to the Logistics Console on login

Control Panel

1
  • New Users Enhanced user registration flow and search functionality

System-wide

3
  • Improved PCG Units Complete unit titles now displayed in dropdowns and form submissions
  • Improved PCG Units Refined unit names and codes for consistency (CGMED, Dental Surgeon, NUP Affairs Office)
  • Fixed File Uploads Resolved a file upload reliability issue
Philippine Coast Guard · CG-4 · Deputy Chief of Coast Guard Staff for Logistics